A site survey or evaluation is the first of many important steps in the total organization of any safe tent rental function or event. The major purposes of the site survey are to gather all pertinent information regarding the proposed function or event, be certain that the correct equipment is used and is suited both to the location and function, organize this information so that it becomes an effective means of clear communication for all parties involved and serve as a permanent record of the entire transaction.
The site survey should be completed by a qualified professional such as a sales consultant or job foreman and passed onto those responsible for the installation. Here's what to look for and do at a site survey:
- Look up for power lines or other overhead obstructions
- Draw a simple layout and label distances
- Consider the space needed for a tent- 10 ’ either side for a pole tent or frame tent.
- Is there room for staking? Or will it be weighted? Is there room?
- Look for any access issues to get poles, weights, etc in? Or a straight load-in?
- Equipment they’ll need – forklift?
- How will it be staked or weighted? Will it be attached to something?
- Is there room to do it? What are the means to do it?
- What is advantageous or difficult about the site, or noteworthy? Things to ask the client contact:
- How many people in the tent?
- What will they be doing?
- Sit down dining?
- Round or banquet table seating?
- Buffet line tables? Bar? Dance floor? Auction –item tables?
- Stage, podium, etc?
- Double check set up timeframe and tear down time
- If the tent meets up to a doorway, may need to use 8’ legs.
